For boards who run their own operations but want professional eyes on the money. Monthly statements, A/R, vendor payments, and year-end audit support — without giving up day-to-day control.
Every deliverable a professional HOA finance function should produce — on a cadence your board can rely on.
Boards consistently cite financial mismanagement as the #1 reason they switch companies. Here’s how we make sure that conversation never starts about us.
Every vendor payment over $3,000 requires two approvers — one from our finance team, one from your board. No exceptions, no override.
The team member who reconciles your bank accounts is not the team member who issues payments. AICPA-recommended baseline.
Every invoice, every approval, every audit trail in one searchable system. The board sees it in real-time, not after the fact.
For associations that elect an annual audit, a CPA firm with no ties to Tidewater does the work. We prepare workpapers; they verify. Associations choose whether to conduct an audit based on their bylaws and lender requirements.
The reserve funding ratio tells you whether your association is on track to cover its next wave of major repairs — roofs, siding, paving, mechanical, exterior paint. Without a current reserve study and a plan to fund it, boards are guessing.
Many boards start with financial-only and graduate to full-service after a year or two. We’ll never push you up the tier — the same Controller team works both.
A standalone finance department for boards who run their own operations.
Everything in Financial, plus the operational team & named Community Association Manager.
Pulled from board interviews during the first proposal call.
Ask your own question →For operating accounts, we use Columbia Bank — our lockbox is set up through Columbia, which is how assessment payments are collected and routed automatically. Your reserve fund can remain at any bank your association prefers; we're added as authorized users and the account stays in the association's name.
A bookkeeper records what already happened. A finance department forecasts what's coming. Our team includes a CPA and an MBA Controller — their job is the variance memo, the cash-flow forecast, and the reserve-level recommendation, not just the reconciliation.
You also get separation of duties, the two-signer rule, audit support, and StrongRoom workflow — controls a single bookkeeper structurally can't provide.
Financial-only is priced at a meaningful discount to full-service — the exact difference depends on your community's transaction volume, vendor count, and audit complexity. We don't publish a rate card because the range is wide enough that a generic number would mislead more than it helps. The fastest path to an accurate number is the quote form.
By default, any invoice over $3,000 routes to an executive approver in StrongRoom before payment. Boards who want more direct involvement can opt into reviewing invoices above a lower threshold — that preference is set during onboarding.
For a typical mid-month start, your first complete monthly statement lands within 30–45 days. The reconciliation of your existing books takes a few weeks; after that, statements arrive by the 15th of each month.
Yes — late notices, payment plans, and attorney referral. Your governing documents set the collection policy — when demand letters go out, when a lien is filed, when we refer to an attorney. We apply that policy uniformly across all accounts. Boards don't authorize individual collection actions; consistent, policy-driven enforcement protects the association from favoritism claims and Maryland fair debt collection requirements.
Easily. Roughly a quarter of our financial-only clients move to full-service within 24 months. The same Controller team continues handling your books; we just add the operational layer on top. No re-onboarding fees, no break in continuity.
Maryland doesn't require it; many bylaws and lender requirements do. We prepare clean workpapers and coordinate with whichever independent CPA your board selects — we don't audit ourselves. Most audits we support close cleanly.
Tell us a little about your association and a manager from your region will be in touch within one business day.
Tell us a little about your community and the right person will be in touch within one business day. No pressure, ever.
Request Proposal / Contact →Prefer to call? (443) 548-0191 · 24/7 emergency line for current communities
